Attention students! The New England Chapter of AAPOR is sponsoring an Inaugural Student Research Poster Symposium and Reception. The event is scheduled for Friday November 10, 2017 and hosted as part of the Emerson College Global Election Retrospective at the Bordy Theatre (216 Tremont St; Boston, Massachusetts 02116) from 2-4pm. Topics related to public opinion research, communication, or methodology are welcome themes for this poster session.
Open to undergraduate, graduate, and doctoral students throughout New England Colleges and Universities, the poster symposium provides an excellent opportunity to present your research to a panel of experienced judges, peers, faculty and guests. Cash prizes will be awarded to top posters. Judging is based on a rubric that evaluates the presenter’s oral presentation, as well as the poster organization, content, appearance and clarity.
RECEPTION & POSTER SYMPOSIUM
This inaugural reception is a celebration of student passion for public opinion research. In addition to the formal poster session, the symposium reception will provide networking opportunities with our industry partners, as well as raffles, refreshments, and the opportunity for symposium attendees to participate in poster “fan favorite” voting! Poster competition award winners will also be announced during the reception, which will include scholars, practitioners, and campaign, public relations and public affairs professionals.
As part of the poster session, students will present their oral summary, with the poster as a visual aid and interact with those who stop to view and ask questions about the research.
IMPORTANT DATES AND DEADLINES – ALL PARTICIPANTS
Register and submit an abstract by 5 p.m. on Friday, October 6, 2017- Abstracts Due
Posters are due by 11 a.m. on Friday, October 20, 2017- Posters Due (in .ppt format)
Friday November 10, 2017, 12 p.m. – Deadline to pick up posters at Emerson Print and Copy Center (105 Boylston Street, Boston, MA).
Friday November 10, 2017, 2pm-4pm – Inaugural Student Poster Symposium
The symposium will kick off at 2 pm with the judged poster sessions. Each student category (undergraduate, graduate, and doctoral students) will have winners announced for best poster presentation – at least one winner for each division, but could be more based on number of submissions per division. The symposium is a showcase of the finest scholarly and creative work on survey research in New England, and as such, should be regarded as a professional commitment, students researchers must attend to have their work displayed.
TENTATIVE SCHEDULE OF EVENTS
12-1:45 p.m. – Check-In for Students Participating in Poster Symposium Competition
2-4 p.m. – Reception/ Poster Symposium
2 p.m.-3:15 p.m. – Judged Poster Symposium Sessions
3:30 p.m. – Poster Symposium Winners Announced by NEAAPOR President Tami Buhr
3:45 p.m. – Fan Favorite Winners Announced
Any questions should be emailed to: Patrick Madden, NEAAPOR Programming Chair, at firstname.lastname@example.org
ABSTRACT PROCESS AND GUIDELINES
Abstracts are due by 5 p.m. on Friday, October 6, 2017. Due to limited space, abstracts are accepted on a first come, first served basis. Once reaching maximum capacity, we are not able to accept abstracts regardless of the deadline date and time.
- If you are part of a group submission, the lead author/presenter should be the person to register for uploading the abstract
- Only one abstract may be submitted for each lead author (someone else must be a lead author if you are part of multiple submissions)
- All abstracts must be proof-read and approved by your faculty mentor/advisor. The abstract you submit will be published in the abstract book and must be well proofed.
- We recommend typing your abstract in a word processing program and running spell check.
- Abstracts are limited to 300 words.
- Posters displaying research results that involve collection of any information from human subjects must receive approval from the Institutional Research Board (IRB) prior to data collection. If approval is not granted, the poster should not be displayed as this would be considered public dissemination of the results. Please contact your faculty mentor/advisor with any questions.
- In addition to a title and abstract, provide the following for all authors: Name, Institutional affiliation, and Email address
- When submitting a student paper to the competition, the student submitter will be asked to provide the name and email address of a faculty mentor/advisor.
PRESENTATION AND POSTER GUIDELINES
- Students planning on participating must be able to attend the event to present their poster.
- Presentations are not to exceed two minutes. This requires students to communicate the significance of their research confidently and concisely using only the Poster as a visual aid. A brief, two-minute question and answer session will follow each presentation.
- All students are required to register for the event prior to the deadline.
- Upon approval of your abstract by NEAAPOR, you will receive instructions on how to upload your poster slide. Posters are due by 11 a.m. on Friday, October 20, 2017. Please note that we will be projecting the winning poster slides, but each presenter will also receive a printed copy of their poster for the reception. Detailed poster guidelines, including templates and samples, can be found here.
- Group presentations are welcome; however, it is advised that the group identify one lead speaker to present the research.
- *Students are responsible for bringing their own poster to the event and setting it up. Please see the event schedule for set-up times.
Once your abstract has been approved, you will receive instructions on how to upload your poster. Posters are due by 11 a.m. on Friday, October 20, 2017. NEAPPOR office will print your poster for free if received by the October 20th deadline. Students who do not meet the deadline are responsible for printing their own poster. Please be sure to proof your poster before submitting as there will be no reprints.
- Maximum poster size is 24″ tall X 36″ wide.
- Posters should be sent in PPT (PowerPoint) format for printing.
- Posters are a visual media. People should be able to see information standing at a distance of 3 feet.
- Font sizes less than 24 can be difficult to read. Sans serif fonts (e.g., Arial or Verdana) are preferable to serif fonts (e.g., Times New Roman or Palatino) for clarity.
- Posters displaying research results that involved collection of any information from human subjects must have received approval from the IRB (Institutional Research Board) prior to the collection of any data or the poster should not be displayed as this would be considered public dissemination of the results. Please check with your faculty advisor if you have any questions.
- You will receive notification when your poster has been printed. The student is responsible for picking up their poster and bringing it to the event. See event schedule for setup times. Push pins and display boards will be provided for you.
Helpful Links for Preparing and Printing Oversized Posters
- Helpful online guide for poster presentation
- P&D Display Graphics, LLC offers free templates for PowerPoint preparation.
- The University of Texas Psychology Department has instructions for creating and printing posters in PowerPoint on Macs and PC’s.
- The Baskin Engineering Lab at UC Santa Cruz has guidelines on poster printing.
- North Carolina State University, Creating Effective Posters
- University of Pittsburgh, Guidelines for Poster Preparation
- Society for Industrial & Applied Mathematics, Poster Preparation
- American Public Health Association, Poster Session Guidelines
- Association for Psychological Science, Poster format
- American Society of Primatologists, Expanded Guidelines for Giving a Poster Presentation
- Penn State College of Engineering, Design of Scientific Posters
Criteria were conceived in order to fairly evaluate presenters and the poster. Each presenter, including those at an early stage in his or her project, is intended to have an equal opportunity to achieve the highest score in each category. While most emphasis will be placed on the presenter’s oral presentation, there are additional categories that will be scored. The judging form is divided into the following categories:
- Presenter’s Oral Presentation (10 points)
- Poster Organization (5 points)
- Poster Content (5 points)
- Poster Appearance/Clarity (5 points)
*aspects of this symposium was created with the help of the UMass Lowell ANNUAL STUDENT RESEARCH & COMMUNITY ENGAGEMENT SYMPOSIUM https://www.uml.edu/Research/Student-Opportunities/StudentResearchSymposium/